Terrace Lodge Redevelopment

In collaboration with the Ministry of Long-Term Care, the County of Elgin is proud to announce the completion of Phase 2 of the Terrace Lodge Redevelopment Project. This significant milestone is part of Ontario's commitment to building 58,000 new and upgraded long-term care beds across the province, transforming Terrace Lodge from a Class C facility to a Class A facility.

The Terrace Lodge Redevelopment Project aims to provide high-quality, modern, and comfortable living spaces for our seniors. On May 15th, 2024, 18 residents moved into the newly renovated, two-story north resident home areas. These areas are equipped with spacious home kitchens, serveries, dining rooms, program/therapy rooms, and courtyard areas, enhancing the comforts of home for our residents and the work environment for our dedicated staff.

The newly completed Phase 2 features ten private rooms with ensuite washrooms, eight single rooms with shared ensuite washrooms, spacious common areas for programs and pleasurable dining, and enhanced infection prevention and control measures.

“We are thrilled to celebrate the completion of Phase 2 and look forward to the enhancements that Phase 3 will bring,” said Warden Ed Ketchabaw of Elgin County. “These upgrades are a vital part of our commitment to providing a safe, comfortable, and welcoming environment for our seniors. We are grateful to the Ministry of Long-Term Care for their support and to everyone involved in making this project a success.”

With Phase 2 now complete, we are excited to embark on the third and final phase of the project. This final phase will deliver 18 upgraded beds and enhancements to the core of the building, including a new tuck shop and event space, a large chapel, an overnight suite for visiting family members, and a brand-new gift shop to offer residents an opportunity for onsite shopping experiences. These new amenities will not only improve the daily lives of our residents but also provide essential spaces for community engagement and family visits.

The Terrace Lodge Redevelopment Project is a part of the Province of Ontario’s $6.4 billion commitment to building and upgrading long-term care beds across the province, ensuring that seniors receive the quality of care they need and deserve.

Additionally, Elgin County’s “Comforts of Home” fundraising campaign continues to play a crucial role in enhancing the newly renovated spaces with lounge and courtyard furniture, items to enhance programs and resident experiences, and other amenities, making Terrace Lodge truly feel like home for our residents. To learn more about the fundraising campaign, please visit www.elgincounty.ca/terracelodgefundraisingcampaign/.

The County of Elgin is pleased to announce that upon completion of the redevelopment at Terrace Lodge, the new resident home areas will be identified using the names of trees that are prominent to Elgin’s landscape. Upon receiving valuable feedback, through a survey conducted to the residents of Terrace Lodge and their families, Elgin County staff, and members of the public, the unanimous decision was to utilize the following names:

• Lower North – Birch
• Lower South – Pine
• Upper North – Maple
• Upper South – Chestnut

The Terrace Lodge Long-Term Care Home located in Malahide Township, Elgin County is undergoing a redevelopment that is scheduled to be completed in 2024. Terrace Lodge was originally built in 1977 and has been home to hundreds of Elgin County residents over the past 40 years. The redevelopment has been designed to better meet the complex needs of Long-Term Care residents now and into the future.

“Elgin County is well known for its vast Carolinian forest, and I am delighted to see that Elgin’s natural beauty will be honoured in the new resident home areas at Terrace Lodge,” said Warden Mary French. “A special thank you goes out to each and every individual that provided their invaluable feedback towards this renaming initiative. It is evident that Elgin’s picturesque landscapes are at the forefront of what makes our communities not only welcoming but instantly feel like home.”

For regular updates about Terrace Lodge Redevelopment construction visit https://engageelgin.ca/tlredevelopment.

Phase One of the project is progressing in accordance with the approved construction schedule and at this time is on track to move to Phase two in late 2022. Minor delays experienced to date have been a result of weather, a discrepancy in building dimensions and the time required to ensure the accuracy of the dimensions to proceed with construction. A summary of construction progress date is as follows:

• March 2021 – Start of project, clearing of site and setting up of construction trailers and staging/storage areas. Construction of temporary access lane for the project.
• April – May 2021 – Begin excavation of addition, prepare for the relocation of the existing ground mounted air handling units for north and south wings.
• June – Aug 2021 - Continue to form and pour concrete foots, pads, and walls. Delays experienced do to multiple heavy rain events throughout the summer.
• Sept – Nov 2021– Completion of foundation, installation of all underground electrical conduit and plumbing. The installation of all structural steel framing and metal studding. Ongoing installation of above ground electrical conduit, Mechanical rough in. Installation of concrete floor on ground level.

• Dec – Jan 2022 – Completion of interior steel partitions, continued installation of mechanical, plumbing and electrical infrastructure throughout the addition. Installation of roofing material and placement of roof top HVAC equipment.

Project Overview:

The Terrace Lodge redevelopment project is a three (3)-phase project which includes both renovations to the existing home and the construction of a new addition. Upon completion, the home will continue to offer one hundred (100) beds in four (4) resident home areas. The construction of the new two-storey addition in Phase 1 will significantly increase the size of our resident home areas. There will be more single resident rooms, larger bedrooms and more common areas, including dining rooms, lounge and recreation/program rooms in each resident home area. At the end of the project, all residents will enjoy either a single bedroom with an ensuite washroom, or a single bedroom with an ensuite washroom shared with one other resident. We know that you, as well as our volunteers, staff and visitors, will enjoy this additional space. The new building will include a second elevator and has been designed to enhance infection prevention and control and the safety and security of residents and staff.

Project Phases:

• Phase 1: This phase includes the construction of the new addition, a new receiving area and the initiation of central kitchen renovations. It is scheduled to be completed in October 2022.
• Phase 2: This phase consists of the renovation of the existing north Resident Home Areas (1^st and 2^nd floors), renovations to the basement and 1^st floor core areas, and the continuation of the kitchen renovations. It is scheduled to be completed in June 2023.
• Phase 3: This final phase will include the renovation of the existing south Resident Home Areas (1^st and 2^nd floors) and ongoing renovations to the basement and1^st floor core areas. This phase is scheduled for completion in the spring of 2024.

Resident Moves:

The phased construction requires us to relocate several residents at the end of each of the three construction phases. These moves will allow for the renovations of the existing resident home areas. We will be moving sixty (60) residents into the new addition in October 2022. Thus, in addition to the building construction, detailed planning is underway to prepare for these resident moves. We are also developing a full orientation program to orient staff and other service providers to the new building, new equipment and updated procedures. It is our intention to consult with our residents, families and Councils regarding the move process; and, we will work closely with residents/families as we prepare for the moves.

Questions and Answers:

1. When will the first group of residents move?

• Our first resident moves are scheduled to occur in October 2022, following completion of the Phase 1 construction
• These moves are temporary to allow for Phase 2 construction (approximately 9 months)
• The moves will take place over a 1 to 2-day period

2. Who will be moving?

• All twenty-five (25) residents residing on 1^st floor North (memory care resident home area)
• All twenty-five (25) residents residing on 2^nd floor North resident home area
• Three (3) residents from 1^st floor South resident home area
• Seven (7) residents from 2^nd floor South resident home area

It has not yet determined which residents from the south resident home areas will be moving. Resident moves on the 1^st and 2^nd floor South resident home areas are occurring because we will be able to utilize a portion of the new addition to temporarily increase the number of bedrooms and amenity spaces for the South home areas during the Phase 2 construction period.

3. Where will the residents move?

• All residents moving in October 2022 will be temporarily relocating to single rooms with ensuite washrooms, within the new addition.
• We will be contacting each resident/family to discuss room selection based on resident needs and preferences. Room selection will occur this summer.

4. Will residents still reside with the same group of residents?

• All residents will remain co-located with the same group of residents (with whom they currently reside) in their new home areas
• Memory care residents will be relocated to a newly created secure home area, which will occupy the majority of the 1^st floor of the new addition
• 2^nd floor North residents will move to rooms located on the 2^nd floor of the new addition
• During Phase 2, all relocated residents will dine in temporary dining rooms located within their new home areas

5. How will the residents be moved?

• Extensive planning is underway to develop a detailed moving plan. This plan will be submitted to the Ministry of Long-Term Care for approval. We will consult staff, residents and families and provide you with regular updates
• Staff, families and volunteers will be involved in relocating residents and their belongings to their new rooms
• All residents will have a 1:1 support person with them on their move day

6. How can residents and families help prepare for the move?

• We will be asking all residents/families to do an early “Fall Clean-Out” to sort resident belongings and remove any items that are no longer required by the resident
• Families and residents are asked to consider if they can provide a 1:1 support person for move day. Otherwise, volunteers or staff will be provided. The support person will not be required to transfer the resident or his/her belongings. We will be contacting you regarding the 1:1 support persons this summer
• Please watch for regular updates

Terrace Lodge Redevelopment Fundraising Campaign:

• Please consider supporting and sharing information regarding the Terrace Lodge Redevelopment Project fundraising campaign “The Comforts of Home”. See https://www.elgincounty.ca/terracelodgefundraisingcampaign. We are so appreciative of our many donors, whose support is enabling us to enhance the home-like environment of our new home areas and courtyards.

As the 2021 construction season ends, Phase One of the Terrace Lodge Redevelopment Project is progressing in general conformity to the approved construction schedule and at this time is on track to move to Phase Two in late 2022. A minor 5-week schedule delay experienced thus far was predominantly the result of inclement weather (wet Summer and Fall), and a discrepancy in building dimensions that required extended delivery time of select construction materials. A detailed summary of construction progress achieved in 2021 is as follows;

• March 2021 – Start of project, clearing of site and setting up of construction trailers and staging/storage areas. Construction of temporary access lane for the project.
• April – May 2021 – excavation of addition, preparation for the relocation of the exiting ground mounted air handling units for north and south wings.
• June – Aug 2021 - Ongoing forming and pouring of concrete footings, pads, and walls. Delays experienced due to multiple heavy rain events throughout the summer.
• Sept – Nov – Completion of foundation, installation of all underground electrical conduit and plumbing. The erection of all structural steel framing and metal studding. Ongoing installation of above ground electrical conduit, and mechanical rough-ins. Installation of concrete floor on ground level.

Staff have been working on several items to be brought forward to the Committee for their review in the new year.

• RFP - Nurse Call System procurement, has been reviewed by staff and the design team. A recommendation will be coming to the Committee at its next meeting.
• RFP – Interior Design Consultant procurement, under review by staff and the design team. A recommendation will be coming forward to the Committee at a future meeting.
• Tender Preparation for Network/Communications cabling, results to be presented to the Committee at a future meeting.
• The Draft Development Agreement received is currently being reviewed by County staff, an update will be provided to the Committee at a future meeting.

Staff continue to work with the Ministry and the Construction Management Team to continue to move the project forward. This is achieved by regular site meetings and inspections, and frequent communications with our construction manager.

The Fundraising Committee continues to plan, coordinate, implement and evaluate its activities in support of the Comforts of Home fundraising campaign. This campaign is designed to enhance the Terrace Lodge Redevelopment Project with amenities that will provide a more home-like environment for the residents. The Committee is currently engaged in a number of promotional initiatives leading up to Christmas. This part of the campaign is encouraging the community to share their holiday spirit by considering donations to Terrace Lodge as part of their gift-giving. The Fundraising Committee will provide Council with a more detailed report, including a financial update, with recommendations for consideration, in February of 2022. Meanwhile, you can follow the progress as regular updates are made to the online catalogue at www.donatetoterracelodge.ca.

The Committee is excited to see the shape of the addition layout taking form in the excavated soil. Attachment I is a photographic tour of this progress as of July. Concrete foundations have been completed and the erection of structural steel has begun.

Staff continue to work with the Ministry on a new Development Agreement. It is anticipated that the province will have the agreement ready for signature in the coming weeks.

The Terrace Lodge Fundraising Committee has reached an exciting milestone in its fundraising campaign. Despite challenges faced as a result of the COVID-19 pandemic, the Elgin County community has been extremely generous and the Campaign is progressing on schedule. The three (3) year campaign has a goal of raising $675,000. This goal has been divided over three (3) years for an annual goal of $225,000 in 2021. As of July, 50% of this goal has been reached.

The County of Elgin is pleased to announce that construction on the Terrace Lodge Redevelopment Project will begin the week of February 22, 2021.

Terrace Lodge opened its doors in 1977 and since then countless Elgin County residents have made Terrace Lodge their home. The needs of Long-Term Care Home residents have become increasingly complex over the past 40 years and the redevelopment project will ensure that the facility meets the needs of current and future residents for many years to come.

“The planning for this project has spanned several terms of Council and we are delighted to finally see it come to fruition,” said Elgin County Warden Tom Marks. “Elgin County Council takes great pride in its three Long-Term Care Homes (Bobier Villa, Elgin Manor and Terrace Lodge) and ensuring that the residents of our Long-Term Care Homes have the best quality of life possible is a key priority.”

“The Terrace Lodge Redevelopment Steering Committee has been working diligently with the support of Council to ensure that this project moves ahead – despite the challenges faced as a result of the COVID-19 pandemic,” said Councillor Bob Purcell, Chair of the Terrace Lodge Redevelopment Steering Committee. “The Committee was able to take lessons learned from the pandemic and incorporate some additional infection prevention and control measures into the design of the new home.”

“The redevelopment is being complemented by a fundraising campaign focused on providing residents with the items that will make the new facility feel like a home,” said Councillor Giguère, Chair of the Terrace Lodge Redevelopment Fundraising Committee. “Recreational equipment, landscaping features and comfortable furniture for communal areas are just some of the items that will provide residents with the comforts of home.”

Site locates, an exterior photo survey and work on the exterior site fence have already begun and construction equipment will be delivered to the site this week. Once the equipment arrives, preparation of a construction road will commence. Construction will occur in three (3) phases over the course of 2021-2023. This phased approach will allow for the efficient redevelopment of the facility while ensuring that residents experience minimal disruptions to their daily lives.

The project will cost $35.3M over the course of the next three (3) years. Through the Ministry of Long-Term Care’s Construction Fund Subsidy, the County will receive approximately $786,000 annually for this project over the course of 25 years for approximately $20 million in funding.

For more information about the Terrace Lodge Redevelopment Project visit www.elgincounty.ca/tlredevelopment.

For more information about the Terrace Lodge Fundraising Campaign visit www.donatetoterracelodge.ca.

Elgin County Council officially celebrated the ground breaking and fundraising campaign launch for the Terrace Lodge Redevelopment Project on December 1, 2020.

A small number of Terrace Lodge Redevelopment Steering Committee Members and Terrace Lodge Redevelopment Fundraising Committee Members gathered outside Terrace Lodge with County Councillors to mark this significant milestone.

“Elgin County takes great pride in its three Long-Term Care Homes,” said Warden Dave Mennill. “The quality of care received by our residents at Terrace Lodge is celebrated by Council and staff alike and we are pleased to be embarking on a project that will further enhance this quality of care. The planning for this project has spanned several terms of Council and we are delighted to finally see it come to fruition.”

The Terrace Lodge Long-Term Care Home has operated in the community since 1977. Elgin County Council has committed to the redevelopment of the facility in a phased approach that will result in minimal disruption for the 100 residents that call Terrace Lodge their home. The redeveloped home will better meet the growing and complex needs of residents while ensuring their comfort and safety. Bids on the project are scheduled to be completed in early December with construction to begin in January of 2021.This redevelopment will be funded in part through the Ministry of Long-Term Care’s Construction Funding Subsidy which will provide approximately $776,000 towards the project annually for 25 years.

“Every aspect of the design has been considered in great detail to ensure that we are meeting the needs of our residents now and into the future,” said Councillor Purcell, Chair of the Terrace Lodge Redevelopment Steering Committee. “COVID-19 has posed some unique challenges for the project and caused a few delays; however, it provided the Steering Committee with the opportunity to take lessons learned from the pandemic and incorporate some additional infection prevention and control features into the design of the new facility.”

The fundraising campaign entitled “The Comforts of Home” will raise money to purchase the value-added items that will make the facility feel like home for the residents that live there. A virtual catalogue has been developed to allow for online donations (www.donatetoterracelodge.ca) and donations by cash or cheque can be made through any Member of the Fundraising Committee.

“Our vision for Terrace Lodge is to create an inviting and state-of-the-art Home, with a more familiar physical environment,” said Councillor Giguère, Chair of the Fundraising Committee. “As we embark on this journey to implement a life-changing approach to senior care in our community, we need your support. Terrace Lodge is run by the County of Elgin but it belongs to the entire community.”

For more information about the redevelopment process visit www.elgincounty.ca/terracelodgeredvelopment. For more information about the Fundraising Campaign go to www.donatetoterracelodge.ca.